Finance Manager

Job Title:	Finance Manager
Directorate/Team::	Business Operations / Finance
Reporting To:	Director of Business Operations
Location:	Hybrid, Central London Office
Contract Type:	Permanent
Benefits:	Attractive benefits package including 5% matched contribution pension, free gym membership, Caboodle discount platform, birthday day off and more.

ukactive is the membership organisation representing the fitness, leisure, and wider physical activity sector. It exists to provide expert support to its members on issues of reputational concern, to promote growth and champion the sector through campaigns, to supply business intelligence on sector trends,

and to lobby Government to improve members’ running landscape, ensuring the impact the sector can have on major societal issues is acknowledged and maximised.

The primary responsibility of the Finance Manager is to ensure that the financial resources of the organisation are maximised to support the wider mission of ukactive. This broad and interesting role involves a variety of tasks including business partnering, internal and external reporting, responsibility for accuracy and completeness of data, and staff finance training.

Working closely with the wider team, the Finance Manager will help to ensure that the finance function operates efficiently and effectively and will strive for continuous professionalisation and improvement which will benefit the organisation.

General Duties

Reporting to the Director of Business Operations, the Finance Manager has responsibility for the timely production of reports containing insightful data and will be responsible for the Accounts Payable function. The Finance Manager will also provide a link to the wider business through effective business partnering and staff training to increase financial awareness and understanding, ensuring that finance is put at the heart of decision making across the organisation.

Specific tasks and responsibilities

(these include, but are not limited to:)

1.    Responsible for the month end process and production of management accounts

–       Generating organisational and budget holder management accounts in Excel

–       Updating and reconciling balance sheet schedules and reviewing the balance sheet with the Director of Business Operations on a monthly basis.

–       Review and approval of payroll and pension calculations, and liaising with HR Manager and outsourced payroll provider to resolve queries.

–       Production and posting of journals within the Accounting Seed financial system.

–       Working with staff to ensure that financial data is accurate and complete.

–       Ensure that thorough process notes and instruction videos are in place for all month end tasks.

2.    Reporting, Budgeting and Forecasting

–       Creation of budget and forecast Excel templates, plus consolidation of submitted data.

–       Responsible for budgeting and forecasting of organisational staff costs.

–       Production of reports for external agency partners detailing income and commission due

–       Assist the Director of Business Operations with submissions for the organisational dashboard and senior leadership reporting where required.

3.    Business Partnering

–       Through regular meetings and sharing of insightful reports and commentary, provide trusted support and analysis to assist in decision making for the following departments:

• Research, Policy and Communications
• Business Operations
• Corporate

–       Support budget holders in these departments to complete their budgets and forecasts, ensuring that these are realistic and complete, critically challenging content if required.

–       Produce project financial reports for external contracts or grants secured by these departments, plus lead any associated project audits required.

4.    Accounts Payable

–       Responsible for the Accounts Payable function, ensuring that this is operating efficiently and effectively, working with the Director of Business Operations to make system improvements to this area.

–       Line management of the Finance Assistant – Accounts Payable, Events and Contracts; supporting them to develop ambitious but realistic KPIs and personal development objectives, providing day to day management and support, and monitoring to ensure that targets and deadlines are achieved.

–       Responsible for reviewing and first approval of payment runs.

–       Accountable for the Accounts Payable email inbox

–       Completion and submission of the quarterly VAT return

–       Ensure that thorough process notes and instruction videos are in place for all Accounts Payable tasks.

5.    Additional Tasks

–       Provide support for the annual organisational statutory audit, including but not limited to providing backing documentation for balance sheet requests and updating audit schedules.

–       Perform finance inductions for all staff, plus tailored finance training sessions for budget holders and staff as agreed with the Director of Business Operations

–       Assist the Director of Business Operations in making improvements to finance processes in Salesforce (CRM) and Accounting Seed (finance system)

–       Assist in the scoping and review of an automated financial reporting system for ukactive.

–       Provide cover for other team members when required.

–       Other ad hoc tasks as needed.

 

Person specification

Skill, knowledge, and experience needed.   

Essential

CIMA/ACCA, or similarly qualified
Highly numerate, analytical and commercially minded individual with advanced Excel skills (E.g. Basic macros, pivot tables, lookups)
High attention to detail, and ability to self-review and critique own work which is produced to a high standard.
Substantial previous experience of working in a finance role within a small/medium NFP or charity and using accounting systems.
Positive and proactive approach to problem solving and applying solutions to identified problems.
Strong time management skills, with the ability to prioritise workload to ensure personal and team deadlines are met in a remote-working environment.
Excellent communication skills
Real team player attitude, demonstrating the ability to build effective relationships particularly with non-finance colleagues.

Desirable

Line management experience, including developing junior staff to fully reach their potential.
Experience of working with Salesforce, or similar CRM system
A genuine interest in the physical activity sector